Privacy notice

The privacy and security of your personal data are extremely important to Plantlife. This notice explains how and why your personal data is used when you visit this website or apply to join the Global Fungal Conservation Network.

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1. Plantlife details

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Your personal data (i.e. any information which identifies you, or which can be identified as relating to you personally) will be collected and used by Plantlife International, charity no. 1059559 in England and SC038951 in Scotland with data controller number ZA835542.

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Plantlife International is based at Brewery House, 36 Milford Street, Salisbury, SP1 2AP, and serves as Secretariat to the Global Strategy for Fungal Conservation. For the purposes of data protection law, Plantlife International will be the controller.

 

2. What personal data is collected and how?

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Personal data you provide. Plantlife stores the data and information you provide when joining the Global Fungal Conservation Network and completing the membership form, or when you contact us by email.

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Data collected automatically. This website is hosted by Wix, which records limited technical information when you visit, such as your device type and approximate location, in order to deliver and secure the site.

 

3. Why your personal data is collected?

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Plantlife uses your personal data to administer membership of the Global Fungal Conservation Network, to maintain the membership list, to send members information about the Global Strategy for Fungal Conservation and its implementation, and to respond to enquiries.

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Plantlife will never sell your personal data.

 

4. Legal basis for processing data

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Plantlife will only ever use your personal data where we have a valid legal basis to do so as defined by UK GDPR and other data protection legislation. We will only use your information for the purpose and any closely related purposes it was collected for.

 

5. Cookies

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This website uses only the cookies necessary for it to function and to remain secure. It does not use analytics or tracking cookies. If this changes, this notice will be updated and you will be asked for your consent where required.

 

6. Storage of data

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Plantlife employs a variety of physical and technical measures to keep your data safe and to prevent unauthorised access, use or disclosure of your personal information. Access to electronic or paper-based data and databases are controlled using both physical and electronic means. Only staff with authorisation have access to data and receive training in data protection and how to handle data appropriately and securely.

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Data is only accessed for the duration of a task or purpose and we do not use data for anything not covered in Plantlife's privacy notice.

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Plantlife's operations are based in the UK and storage of their data is done within the European Union. Some organisations which provide services to us may transfer personal data outside of the EEA, but Plantlife only allows them to do so if your data is adequately protected. Plantlife uses Wix to host this website, and Microsoft to host the membership form and Plantlife's email and document systems. As US companies, it may be that using their products result in personal data being transferred to or accessible from the US. However, Plantlife allows this as we are certain personal data will still be adequately protected according to the Information Commissioners Office requirements under the EU-US Data Privacy Framework.

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Plantlife will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored depends on the information in question and its use.

 

7. Your rights

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You have the right to ask for a copy of the personal data Plantlife holds about you, to have inaccurate data corrected, to have your data erased where there is no lawful reason to keep it, to restrict or object to how it is used, and to obtain your data for your own purposes.

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To exercise any of these rights, please write to The Data Protection Officer, Plantlife International, Brewery House, 36 Milford Street, Salisbury, SP1 2AP, or email enquiries@plantlife.org.uk. Further detail is set out in Plantlife's full privacy notice.

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Members may withdraw from the Network at any time by emailing gsfc@plantlife.org.uk, and may ask for their details to be removed from the membership list.

 

8. Making a complaint

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If you have a concern about how your personal data has been used, please contact Plantlife by emailing enquiries@plantlife.org.uk or by writing to the Data Protection Officer at the address above.

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If you are not satisfied with the response, or you believe that your data protection or privacy rights have been infringed, you can make a complaint to the UK Information Commissioner's Office, which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk.

 

9. Contact

 
For questions about this notice or about the Global Strategy for Fungal Conservation and the Global Fungal Conservation Network, please email gsfc@plantlife.org.uk.